Job Description

Description We are looking for an experienced Executive Assistant to provide comprehensive administrative support to senior leadership in a fast-paced environment. This Contract-to-Permanent position is based in Menlo Park, California, and offers an opportunity to contribute to the seamless operation of organizational activities. The ideal candidate will excel in managing schedules, coordinating communications, and handling sensitive information with the utmost discretion. Responsibilities: - Oversee and maintain executive calendars, including scheduling meetings, appointments, and events. - Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries. - Prepare and edit detailed correspondence, reports, and presentations to support executive activities. - Act as a liaison between departments, ensuring smooth internal and external communications. - Handle confidential information with discretion and professionalism. - Manage special projects, ensuring timely completion and adherence to deadlines. - Organize and facilitate conference calls and virtual meetings using tools such as Cisco Webex. - Process expense reports and manage financial systems such as Concur and ADP. - Utilize CRM platforms to track and manage communications effectively. - Monitor and manage timekeeping systems, ensuring accuracy and compliance. Requirements - Minimum of 5 years of experience as an Executive Assistant or in a similar role. - Proficiency in tools like ADP, Cisco Webex Meetings, Concur, and Kronos Timekeeping System. - Strong skills in calendar management and booking travel arrangements. - Familiarity with Google Suite for document creation and collaboration. - Exceptional communication skills, both written and verbal. - Proven ability to handle sensitive and confidential information with discretion. - Experience preparing detailed expense reports and managing financial systems. - Ability to multitask and prioritize effectively in a dynamic environment. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Remote job,

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